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Privacy

Privacy

This information is designed to help you understand the DOT’s personal information handling practices. Here you will find the details of:

  • How information is collected by the DOT
  • How you can access information DOT has about you
  • What your rights are under the Privacy Act of 1974

PIA - Investigative Tracking System (ITS)

The Federal Aviation Administration (FAA), within the Department of Transportation (DOT), has been given the responsibility to carry out safety programs and is responsible for providing the safest, most efficient aerospace system in the world. The FAA is responsible for:

  • Regulating civil aviation to promote safety;
  • Encouraging and developing civil aeronautics, including new aviation technology;
  • Developing and operating a system of air traffic control and navigation for both civil and military aircraft;
  • Developing and carrying out programs to control aircraft noise and other environmental effects of civil aviation; and
  • Regulating U.S. commercial space transportation.

One of the programs that helps FAA fulfill its safety mission is the Investigative Tracking  System (ITS), which records, tracks, and reports on investigations pertaining to security background checks and clearances on employees, contractors and other individuals with access to FAA facilities, systems or information, as well as internal administrative investigations relative to inappropriate conduct and associated disciplinary actions and tort claims against FAA.  The ITS also supports the FAA’s mandate to investigate the actual or probable violation by pilots, aircraft owners, or aircraft mechanics of civil and criminal laws regulating controlled substances.  Within FAA, the Office of the Assistant Administrator for Security and Hazardous Materials has the lead responsibility for managing ITS and all related investigatory activities.

PIA - Identity Management System (IDMS)

Activity/Purpose of Program:  To store, manage, and maintain information related to the issuance and maintenance of personal identity verification (PIV) cards for FAA employees, contractors who are employed by FAA for six (6) months or longer, and affiliates (such car poolers, day care workers etc) authorized to received ID cards per DOT policy.  Temporary employees (less than 6 months), short-term guests, and occasional visitors to FAA facilities will not receive PIV cards.

PIA - Federal Aviation Administration Medical Certification System (FAA MedXPress)

he Federal Aviation Administration (FAA), within the Department of Transportation (DOT), has been given the responsibility to carry out safety programs. FAA is responsible for:

  •     Regulating civil aviation to promote safety;
  •     encouraging and developing civil aeronautics, including new aviation technology;
  •     developing and operating a system of air traffic control and navigation for both civil and military aircraft;
  •     researching and developing the National Airspace System and civil aeronautics;
  •     developing and carrying out programs to control aircraft noise and other environmental effects of civil aviation; and
  •     regulating U.S. commercial space transportation.

One of the programs that helps FAA fulfill this mission is the FAA Medical Certification System, known as FAA MedXPress, which has the following functions:

  •     Provides an online version of the FAA’s Medical History Form 8500-8 (Application for Airman Medical Certificate or Airman Medical and Student Pilot Certificate) for applicants to submit their information electronically; 
  •     validates for completeness all medical history information being sent to the FAA;
  •     allows creation of secure access accounts for users of the system;
  •     provides an email notification system for distributing secure password information and confirmation numbers.

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