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PIA

PIA - Electronic Data System

National Highway Traffic Safety Administration (NHTSA), within the Department of Transportation (DOT), has been given the responsibility to carry out motor vehicle and highway safety programs. NHTSA is responsible for reducing deaths, injuries and economic losses resulting from motor vehicle crashes. In order to fulfill this mission, NHTSA works to understand crashes and their causes.

In order to manage and analyze the complex data associated with crash factors, NHTSA has developed the Electronic Data System (EDS). EDS is currently collection system for 5 subsystems: SCI, NASS-CDS, NASS-GES, NASS-LTCCS, and TPMS. EDS collects crash data for the first 4 subsystems, and it contains tire pressure monitoring system study data for TPMS. One more subsystem will be added by 2005. The EDS system is designed to collect information on motor vehicle crashes to aid in the development, implementation, and evaluation of highway safety countermeasures while still protecting the privacy of individuals involved in crashes.

PIA - Artemis

The National Highway Traffic Safety Administration (NHTSA), within the Department of Transportation (DOT), has been given the responsibility to carry out motor vehicle and highway safety programs. NHTSA is responsible for reducing deaths, injuries, and economic losses resulting from motor vehicle crashes. One of the information systems that helps NHTSA fulfill this mission is Artemis, a system that helps NHTSA with the early identification of serious safety-related defects, and ultimately the ability to require more timely recalls.

The Artemis system provides a central repository of data on motor vehicles and motor vehicle equipment defects. Receiving information from consumers through the Hotline, public website, manufacturers, safety investigators and screeners, and other government agencies, Artemis stores complaints, recalls, safety defect investigations, and early warning reporting information from manufacturers of applicable equipment/motor vehicles. Designated officials use Artemis in the course of their jobs. Also, some Artemis data is made available to the public through individual requests or through a public Web site.

PIA - PAYROLL MANAGEMENT INFORMATION SYSTEM (PMIS)

The Maritime Administration, within the Department of Transportation, has been given the responsibility to improve and strengthen the U.S. marine transportation system. The Maritime Administration programs promote the development and maintenance of an adequate, well-balanced United States merchant marine, sufficient to carry the Nation's domestic waterborne commerce and a substantial portion of its waterborne foreign commerce, and capable of service as a naval and military auxiliary in time of war or national emergency. 

Payroll Management Information System uses social security numbers (SSNs) to match records from FPPS and CASTLE for payroll labor distribution. This includes complete payroll information on all (active and inactive) MARAD employees and which programs they charge to. It also provides management information to Program Managers on labor charges to their programs. Lastly, the system provides projection of future labor cost per project code.

PIA - Maritime Service Compliance System (MSCS)

The Maritime Administration, within the Department of Transportation, has been given the responsibility to improve and strengthen the U.S. marine transportation system. The Maritime Administration programs promote the development and maintenance of an adequate, well-balanced United States merchant marine, sufficient to carry the Nation's domestic waterborne commerce and a substantial portion of its waterborne foreign commerce, and capable of service as a naval and military auxiliary in time of war or national emergency. 

Maritime Service Compliance System (MSCS) assists students, maritime academy graduates of the U.S. Merchant Marine Academy and participants/graduates of the Student Incentive Payment (SIP) Program at the State maritime academies (SMA) complete the required annual Compliance Report online for the period of their service obligation following graduation. The application also assists MARAD in monitoring and documenting student's enrollment status while attending the maritime academies, making subsidy payments to SMA SIP students, and maintaining a record of the maritime academy graduates fulfillment of their service obligations. The MSCS also contains the graduate's employment determination waivers. 
The privacy management process is built upon a methodology that has been developed and implemented in leading companies around the country and globally. The methodology is designed to help ensure that DOT and Maritime Administration will have the information, tools and technology necessary to manage privacy effectively and employ the highest level of fair information practices while allowing the Maritime Administration to achieve its mission of protecting and enhancing the U.S. transportation system

PIA - PAYROLL LABOR DISTRIBUTION SYSTEM (PLDS)

The Maritime Administration, within the Department of Transportation, has been given the responsibility to improve and strengthen the U.S. marine transportation system. The Maritime Administration programs promote the development and maintenance of an adequate, well-balanced United States merchant marine, sufficient to carry the Nation's domestic waterborne commerce and a substantial portion of its waterborne foreign commerce, and capable of service as a naval and military auxiliary in time of war or national emergency. 

Payroll Labor Distribution System (PLDS) is a system that creates accounting transaction files based on Federal Aviation Administration (FAA) Payroll information, and the Fleet Reserve Files. PLDS has a biweekly processing cycle, performed by the users in the office of accounting, through a menu processor, the processing programs, and data entry programs.

PIA - MARINER OUTREACH SYSTEM (MOS)

The Maritime Administration, within the Department of Transportation, has been given the responsibility to improve and strengthen the U.S. marine transportation system. The Maritime Administration programs promote the development and maintenance of an adequate, well-balanced United States merchant marine, sufficient to carry the Nation's domestic waterborne commerce and a substantial portion of its waterborne foreign commerce, and capable of service as a naval and military auxiliary in time of war or national emergency. 

The Mariner Outreach System (MOS) provides a systematic way to monitor the adequacy of the nation's merchant mariner pool and to track and maintain contact information and qualifications of mariners who participate in the system. MOS is an invaluable tool for MARAD and its partners to make valid vessel and human resource projections identify potential mariner shortfalls, allow mariners to provide up-to-date/accurate contact information, and to facilitate crewing of vessels should a mariner shortage occur. 
The privacy management process is built upon a methodology that has been developed and implemented in leading companies around the country and globally. The methodology is designed to help ensure that DOT and Maritime Administration will have the information, tools and technology necessary to manage privacy effectively and employ the highest level of fair information practices while allowing the Maritime Administration to achieve its mission of protecting and enhancing the U.S. transportation system.

PIA - Maritime Service Compliance System

The Maritime Administration (MARAD), within the Department of Transportation, has been given the responsibility to improve and strengthen the U.S. marine transportation system. MARAD programs promote the development and maintenance of an adequate, well-balanced United States merchant marine, sufficient to carry the Nation's domestic waterborne commerce and a substantial portion of its waterborne foreign commerce, and capable of service as a naval and military auxiliary in time of war or national emergency.

One of the systems that facilitates MARAD's mission to promote the development and maintenance of an adequate, highly skilled, and well-balanced United States merchant marine is the Maritime Service Compliance System (MSCS). MSCS serves two purposes: allows MARAD to maintain an accurate database of students and to monitor and assess graduates compliance of their service obligations; and allows MARAD to track payments made to State maritime academy (SMA) students who participate in the Student Incentive Payment (SIP) Program.

PIA - Controlled Correspondence Manager

The Federal Railroad Administration (FRA), within the Department of Transportation (DOT), has been given the responsibility to carry out safety programs. FRA is responsible for promulgating and enforcing rail safety regulations; administering railroad assistance programs; conducting research and development in support of improved railroad safety and national rail transportation policy; providing for the rehabilitation of Northeast Corridor rail passenger service; and consolidating government support of rail transportation activities. The Controlled Correspondence Manager (CCM) system helps FRA fulfill this mission by providing automated assistance in tracking workflow. The CCM system provides FRA with the ability to track and control correspondence, Freedom of Information Act (FOIA) requests, complaints, waivers, one-time movements, and train horn quiet zones in a timely fashion.

Privacy management is an integral part of the CCM system. DOT/FRA has retained the services of privacy experts to help assess its privacy management program, utilizing proven technology, sound policies and procedures, and proven methodologies.

PIA - Railroad Enforcement System (RES)

The United States Department of Transportation (DOT) Federal Railroad Administration (FRA) Railroad Enforcement System (RES) is a major application. The RES application provides computerized support for the Office of Chief Counsel (OCC) attorneys in the issuance of civil penalty demand letters and other documents related to the violations of railroad safety laws and in the compilation of reports related to the railroad safety enforcement process. There are three major segments in the new system:

  •     Civil Penalty Case Generation System
  •     Civil Penalty Case Report Generation System
  •     Individual Liability Cases

The first segment, Civil Penalty Case Generation System, contains most of the data entry, update, and query screens for case generation; look-up screens for supporting information; and the Region Violation Report Status Screen through Oracle Web Forms and Oracle Application Server. This segment is of primary interest to those who enter data on enforcement cases.  

The second segment, Civil Penalty Case Report Generation System, consists of various Structured Query Language (SQL) reports used for tracking violation reports and cases. They are published to the Internet, intranet, or both, in either Hypertext Markup Language (HTML) or Portable Document Format (PDF) format.  

The third segment, Individual Liability Cases, is designed for actions against individuals in violation of the safety laws, including civil penalties, disqualification orders, and warning letters. It contains both data entry/query screens and SQL reports.

PIA - Medical Exemption Program

The mission of the Federal Motor Carrier Safety Administration (FMCSA), an Operating Administration within the U.S. Department of Transportation (DOT), is to reduce crashes, injuries, and fatalities involving large trucks and buses (motor carriers). To carry out its safety mandate, FMCSA partners with stakeholders' including Federal, State, and local enforcement agencies; the motor carrier industry; safety groups; and organized labor on efforts to reduce crashes involving motor carriers. Since the first step towards reducing accidents is to understand them, FMCSA collects and maintains motor carrier and commercial driver safety data as well as a national inventory of motor carriers and shippers subject to the Federal Motor Carrier Safety Regulations (FMCSR) and Hazardous Materials Regulations (HMR).  

The Motor Carrier Safety Act of 1984 [49 U.S.C. 31136(e)] and the Transportation Equity Act for the 21st Century (TEA-21) (49 U.S.C. 31315) allow FMCSA to grant medical exemptions for commercial motor vehicle (CMV) drivers if such exemptions would be in the public interest and would be likely to achieve a level of safety that is equivalent to, or greater than, the level of safety that would be achieved in the absence of the exemption.   

FMCSA has established the Medical Exemption Program to support the paper-based Federal Vision Exemption Program (FVEP), the paper-based Federal Diabetes Exemption Program (FDEP), and the web-based Med-Ex application managed by the FMCSA Office of Medical Programs. The mission of the FMCSA Office of Medical Programs is to improve the safety of U.S. roadways by disseminating and implementing the medical regulations, guidelines, and policies that ensure CMV drivers engaged in interstate commerce are physically qualified to do so. 

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