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PIA

PIA - Correspondence Control Management System (CCMS)

The Office of the Secretary (OST) oversees the formulation of national transportation policy and promotes intermodal transportation. Other responsibilities range from negotiation and implementation of international transportation agreements, assuring the fitness of US airlines, enforcing airline consumer protection regulations, issuance of regulations to prevent alcohol and illegal drug misuse in transportation systems and preparing transportation legislation.

Privacy management is an integral part of the Department of Transportation (DOT) Correspondence Control Management System (CCMS). The Office of the Secretary (OST) has retained the services of privacy experts to help assess its privacy management program, utilizing proven technology, sound policies and procedures, and established methodologies.

PIA - Consumer Complaint Application Online System

The Office of the Secretary (OST), within the Department of Transportation (DOT), has been given the responsibility of formulating national transportation policy and promoting intermodal transportation. Other responsibilities include negotiation and implementation of international transportation agreements, assuring the fitness of US airlines, enforcing airline consumer protection regulations, issuing regulations to prevent alcohol and illegal drug misuse in transportation systems, improving the security of the national transportation system, and preparing transportation legislation.

As part of its support function for DOT, OST (and specifically, the Office of Aviation Enforcement and Proceedings Aviation Consumer Protection Division (ACPD)), is responsible for investigating and tracking complaints against airlines. As part of this public service, ACPD assists airlines in identifying and remedying consumer concerns. Also, ACPD reports aggregate complaint statistics to Congress, the media, and the general public. To help fulfill this need, OST uses a Web-enabled system, Consumer Complaint Application Online System (CCA). CCA records, tracks, and provides reporting on consumer complaints, inquiries, opinions, and compliments against airlines.

PIA - CASTLE

The Office of the Secretary (OST), within the Department of Transportation (DOT), has been given the responsibility of formulating national transportation policy and promoting intermodal transportation. Other responsibilities include negotiation and implementation of international transportation agreements, assuring the fitness of US airlines, enforcing airline consumer protection regulations, issuing regulations to prevent alcohol and illegal drug misuse in transportation systems, improving the security of the national transportation system, and preparing transportation legislation.

As part of its support function for DOT, OST is moving its current time and attendance system, Integrated Personnel and Payroll System (IPPS), to a new Web-enabled and more efficient system, CASTLE. CASTLE will manage a full range of Human Resource (HR) time and attendance collections for DOT employees. To accomplish this, CASTLE stores and maintains HR-related personnel data on current employees, and maintains data on former employees for 52 weeks after their separation before destroying those data. The CASTLE system is currently in product development and testing. When deployed, CASTLE will be accessed by DOT employees through a password-protected intranet Website.

PIA - Case Tracking System (CTS)

The Case Tracking System (CTS) allows users to track cases assigned to the Office of Hearings, and manage caseloads and casework. Users can assign judges, lawyers, and interns to specific cases and track actions taken on the case. Once a case is finalized and a decision is issued, cases are closed and data is archived for future reference.

Privacy management is an integral part of the Department of Transportation (DOT) CTS. The Office of the Secretary (OST) has retained the services of privacy experts to help assess its privacy management program, utilizing proven technology, sound policies and procedures, and established methodologies.

PIA - Transportation Inspector General Reporting System

The Office of Inspector General (OIG) within the Department of Transportation (DOT) has been given the responsibility to promote efficiency and effectiveness and to prevent and detect waste and abuse in departmental programs and operations. OIG does this through audits and investigations. OIG also consults with the Congress about programs in progress and proposed new laws and regulations.

The Inspector General Act of 1978 established the Office of Inspector General as an independent entity within the Department. This Act prohibits agency officials from interfering with audits or investigations. However, much of OIG's most significant work is accomplished with the cooperation of the officials whose programs are being reviewed.

PIA - CARS Database System Information

The National Highway Traffic Safety Administration (NHTSA), within the Department of Transportation (DOT), has been given the responsibility to carry out the Consumer Assistance to Recycle and Save Act of 2009 (the CARS Act) (Pub. L. No. 111-32), which the President signed into law on June 24, 2009. The Act establishes a temporary program under which an owner of a motor vehicle meeting statutorily specified criteria may trade in the vehicle and receive a monetary credit from the dealer toward the purchase or lease of a new motor vehicle meeting statutorily specified criteria (the CARS Program or Program).   

The CARS Program covers qualifying transactions that occur between July 1, 2009 and November 1, 2009. If all of the conditions of eligibility are met and the dealer provides NHTSA with sufficient documentation relating to the transaction (much of which is obtained by the dealer directly from the consumer), NHTSA will make an electronic payment to the dealer equal to the amount of the credit extended by the dealer to the consumer, not exceeding the statutorily authorized amount. The dealer must agree to transfer the trade-in vehicle to a salvage auction or disposal facility that will crush or shred it so that it will never be returned to the road, although parts of the vehicle other than the engine block may be sold prior to disposal.

PIA - Motor Vehicle Importation Information

National Highway Traffic Safety Administration (NHTSA), within the Department of Transportation (DOT), has been given the responsibility to carry out motor vehicle and highway safety programs. NHTSA is responsible for reducing deaths, injuries, and economic losses resulting from motor vehicle crashes. In order to fulfill this mission, NHTSA identifies and tests vehicles and equipment, and follows through with non-compliance with standards. NHTSA also regulates imported vehicles coming into the United States to ensure that they meet U.S. safety compliance standards.

NHTSA develops and enforces Federal motor vehicle safety standards (FMVSS), which require minimum levels of safety performance for motor vehicles. As part of NHTSA's enforcement program, the Import and Certification Division of Office of Vehicle Safety Compliance within NHTSA monitors vehicles being imported into the United States to ensure that they comply with all applicable FMVSS. NHTSA has regulatory responsibility for motor vehicles manufactured for sale in the United States or imported into the United States.

PIA - Fatality Analysis Reporting System

National Highway Traffic Safety Administration (NHTSA), within the Department of Transportation (DOT), has been given the responsibility to carry out motor vehicle and highway safety programs. NHTSA is responsible for reducing deaths, injuries, and economic losses resulting from motor vehicle crashes. In order to fulfill this mission, NHTSA works to understand crashes and their causes.

In order to manage and analyze the complex data associated with crash factors, NHTSA has developed a Fatality Analysis Reporting System (FARS). This data system was conceived, designed, and developed by NHTSA's National Center for Statistics and Analysis (NCSA) to assist the traffic safety community in identifying traffic safety problems and evaluating both motor vehicle safety standards and highway safety initiatives. FARS maintains, analyzes, and provides access to data from motor vehicle traffic crashes that result, within 30 days of the crash, in the death of an occupant of a vehicle or a non-motorist

PIA - National Driver Register

The National Highway Traffic Safety Administration (NHTSA), within the Department of Transportation (DOT), has been given the responsibility to carry out safety programs. NHTSA is responsible for reducing deaths, injuries, and economic losses resulting from motor vehicle crashes. One of the programs that helps NHTSA fulfill this mission is the National Driver Register (NDR), which assists States in identifying problem drivers.

The NDR system provides a central indicator of the location of information on individuals whose privilege to drive has been revoked, suspended, canceled, or denied or who have been convicted of serious traffic-related offenses. NHTSA maintains limited information in the NDR: names, dates of birth, driver license numbers, and sex of drivers on whom a State or the District of Columbia has driver records, but not the content of the driver record; all that an inquiry to the NDR does is indicate whether a State or the District of Columbia has a record on an individual matching the individual who is the subject of the inquiry, and, if so, which one(s). State driver licensing officials use NDR data when determining whether to issue a driver license. In addition, the NDR is queried by other authorized users (Federal and non-Federal employers or prospective employers of motor vehicle operators, Federal Aviation Administration (FAA) for airman medical certification, Federal Railroad Administration (FRA) and railroads for locomotive operators, Coast Guard for merchant mariners and servicemen, air carriers for pilot applicants, and National Transportation Safety Board (NTSB) and Federal Motor Carrier Safety Administration (FMCSA) in connection with accident investigations). Under the provisions of the Privacy Act, individuals are also entitled to request NDR file searches to determine if there are records pertaining to them on file. An individual's request submitted directly to the NDR must be in writing and notarized. All 50 States and the District of Columbia participate in the NDR. The system is also referred to as the Problem Driver Pointer System.

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