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Accessing Privacy 101 on eLMS

Content updated on June 28, 2006

Privacy 101 is a mandatory training course for all Federal DOT Employees. All employees are required to take this training by August 30, 2006. The goal of the course is to raise awareness about the importance of protecting -- and the proper techniques for handling -- personal information by the Department.  Privacy 101 provides an introductory overview of privacy and the different laws and regulations that all DOT employees must follow. It is the first of six privacy related courses, which will include: Privacy for Web Managers, Privacy and Capital Planning, Privacy for Human Resources, Privacy for IT Managers, and Privacy for Privacy Officers.

Privacy 101 can be accessed on the DOT’s Enterprise Learning Management System (eLMS). eLMS is DOT’s web-based training system, which provides over 2,000 online courses, tracks registration for instructor-led training, and records training activities for DOT employees.

Follow these steps to access Privacy 101. If at any time you are experiencing difficulty, contact the eLMS Help Desk, at (405) 954-4568 or eLMSHelp@dot.gov.

1. Open a web browser and go to the eLMS Website

1. Type in the eLMS web address: https://elms.dot.gov/learner/login.jsp

2. Enter your Learner ID and password

If you are a first time eLMS user:

1. Your Learner ID is your FIRST INITIAL, LAST NAME, and last four digits of your social security number. This is case sensitive, so USE ALL CAPS. For example: JJONES1234.
2. Employees hired after 3/1/2005, the password is: P@ssw0rd   Note the use of: Capital P, @ symbol, and a zero (not capital O).
3. Employees hired before 3/1/2005, the password is: Pass1@ + the last four digits of your Social Security Number}  e.g: Pass1@5678
4. The system will ask you to update your password and login again with your new password.

If you have previously logged in to eLMS and can not remember your password:

1. On the right side of the login screen, select the click here link below where it says “What if I forgot my Password?”
2. Enter your Login ID, which is your FIRST INITIAL, LAST NAME, and last four digits of your social security number. For example: JJONES1234. This field is case sensitive, so USE ALL CAPS
3. Your password will be emailed to the email address eLMS has on file.

If you do not receive your password or require further assistance, contact the eLMS Help Desk, at (405) 954-4568 or eLMSHelp@dot.gov. .

3. Locate the Privacy 101 Course in eLMS

In your Learning Plan on the right side of the eLMS home page, click on the Go to Learning Plan link or select the Learning tab at the top of the page. Then click the Launch Content button for the Privacy 101 course. (Go to step 4).

If Privacy 101 is not in your Learning Plan on the right side of the eLMS home page, type “Privacy 101” in the Search Catalog box at the top right of the screen and click the go button. On the search results page, you should see the Privacy 101 course. Click on the Launch Content button. (Go to step 4).

If you have tried both of the above methods and you cannot find Privacy 101, please contact the eLMS Help Desk at (405) 954-4568 or eLMSHelp@dot.gov.

4. Take the Privacy 101 course

1. Under the heading Content Structure, click the lesson link to begin the course.
2. A pop-up window should open with the Privacy 101 course. If the new window does not appear, your browser may be blocking pop-up windows. If you do not know how to disable your pop-up blocker on your browser, contact the eLMS Help Desk, at (405) 954-4568 or eLMSHelp@dot.gov.
3. After the new window that contains the Privacy 101 course appears, you may want to maximize it to include all the content in your screen.
4. The course should take about 30 minutes to complete.
5. Read each screen and click the forward arrow to proceed through the course.
6. You will be asked to answer questions during the course, and complete a knowledge assessment at the end.
7. Close the Privacy 101 window when you finish the course
8. Logout of eLMS.
9. To verify your completion of the course click on the "Learning" tab near the top of the page; then click on the words "Learning History". If it does not show Privacy 101 in your list of completed courses, please contact the eLMS Help Desk at 405-954-4568.

Need Help? Contact the eLMS Help Desk

If you have problems using the system, call the eLMS Help Desk at (405) 954-4568 or email eLMSHelp@dot.gov.

If your office wants to develop or add a course to eLMS, contact your OA’s eLMS Administrator or Dan Kaplan, eLMS Project Manger: dan.kaplan@dot.gov, (202) 366-7178.