PBSA Registration Instructions, January 17, 2007
Because
the Performance Based Service Acquisition – Workshop for Teams is designed for
team participation, we are using a two-part process to register participants
and to keep track of their team affiliation.
FAI Registration has set up the following process to help ensure fairness
and efficiency. Please note the
guidelines and requirements on page 2 of this document and on the worksheet.
Process:
1.
Agency
personnel complete one PBSA Training Worksheet for each team that is requesting
training and submits it to the Agency ACM (or SAC ACM).
a.
Please
enter all requested information.
b.
Note
that the form asks for a second choice option.
2.
The
ACM reviews the Worksheet(s) and sends it/them to Tom_Edwards@sra.com with the subject line
“PBSA Registration.”
a.
If
you send more than one worksheet, please indicate which team you want confirmed
first, second, etc.
3.
The
FAI Registration Team applies selection criteria (earliest requests received
will be handled first, course quotas will be applied, course membership
guidelines will be followed) and identifies as many first choice proposals as
possible.
4.
The
FAI Registration Team informs the ACM about the dates when the teams are provisionally
confirmed (based on the ACM’s priorities among teams, a given team’s first or
second choice and the criteria in Step 3).
5.
The
FAI Registration Team also informs the ACM if both a team’s first and second
choices are not available and asks the ACM to submit a new worksheet for that
team.
6.
Once
a team is provisionally confirmed, the ACM instructs all the team members to
register in FAITAS. Team members are
directed to put the name of their team leader in the “comments” section of
their application.
a.
Inserting
the team leader’s name provides additional confirmation of team membership.
b.
This
sequence helps reduce the number of people who register and then must cancel
because their team did not meet the criteria or were not given their first choice
date.
7.
Based
on the worksheets of provisionally confirmed teams, the Registrar approves in
FAITAS the registration of individuals applying for the courses. FAITAS sends out letters confirming the
individual’s registration, with a link to specific information like course
start and end times and travel directions to the locations.
Guidelines and
Requirements:
Teams
must include between three and six members from an agency -- no more than six.
No
more than two teams in a given course can be from the same agency.
-- For purposes of this course, the
Department of Homeland Security, e.g., is considered an agency.
There
is a maximum of five teams (and 24 people) in a course.
-- The electronic system might indicate that
there are "seats" available in some courses that are closed, e.g.,
when the five teams that have registered do not add up to 24 participants.
Registration is
not complete until:
1) A course date has
been secured for a team (i.e., the team has been provisionally confirmed),
2)
All team members register in the electronic system, and
3)
All individual registrations are confirmed in the Electronic Registration
System
If
you have questions or concerns, contact:
Tom
Edwards
Phone: 703-284-6967