U.S. Department of Transportation (DOT)Freedom of Information Act (FOIA)2009 Annual ReportI.Basic Information Regarding ReportA.Person to be contacted with questions about the reportKathy Ray, Departmental FOIA OfficerU.S. Department of TransportationOffice of General Counsel (Suite W94-122)1200 New Jersey Avenue, SEWashington, DC 20590(202) 366-5546Electronic address for report on the World Wide Webwww.dot.gov/foiaPerson to be contacted for a copy of the report in paper formDarlene Wallace, FOIA Program AssistantU.S. Department of TransportationOffice of General Counsel (Suite W94-122)1200 New Jersey Avenue, SEWashington, DC 20590(202) 366-4245II.MAKING A FOIA REQUEST1.Names, addresses, and telephone numbers of individual agency components that receive FOIA requestsKathy Ray, Departmental FOIA OfficerOffice of the Secretary (Suite W94-122)1200 New Jersey Avenue, SEWashington, DC 20590Tel (202) 366-5546Fax (202) 366-8536ost.foia@dot.gov Regina L. Raiford, FOIA/Privacy Act OfficerOffice of Inspector General (J-3)1200 New Jersey Avenue, SE, Room W73-407Washington, DC 20590Tel (202) 366-8751Fax (202) 366-1975See www.oig.dot.gov/foiaJudi Kane, Info. Services Team Leader (HAIM-12)Federal Highway Administration1200 New Jersey Avenue, SE, Room E66-304Washington, DC 20590Tel (202) 366-0534Fax (202) 366-1938foia.officer@fhwa.dot.govTiffanie C. Coleman, FOIA OfficerFederal Motor Carrier Safety AdministrationManagement Information & Directives Division1200 New Jersey Avenue, SE (W66-458)Washington, DC 20590Tel (202) 366-2960Fax (202) 366-3518foia@fmcsa.dot.govDenise Kollehlon, FOIA Officer (RCC-20)Federal Railroad Administration1200 New Jersey Avenue, SE, Room W33-437Washington, DC 20590Tel (202) 493-6039Fax (202) 493-6068denise.kollehlon@fra.dot.govNancy Sipes, Office of Management PlanningFederal Transit AdministrationTAD-10, Room E42-3151200 New Jersey Avenue, SEWashington, DC 20590 Tel (202) 366-2496Fax (202) 366-7164foia@fta.dot.govExecutive SecretariatNational Highway Traffic Safety Administration1200 New Jersey Avenue, SE, Room W42-308Washington, DC 20590Tel (202) 366-2496Fax (202) 493-2929webmaster@nhtsa.dot.govJeannette S. Riddick (MAR-225) Freedom of Information Act OfficeMaritime Administration1200 New Jersey Avenue, SE, Room W24-233Washington, DC 20590Tel (202) 366-2666Fax (202) 366-7485foia@marad.dot.govMarilyn Burke, FOIA Officer (PHH-2)Pipeline & Hazardous Materials Safety Administration1200 New Jersey Avenue, SE, Room E21-318Washington, DC 20590Tel (202) 366-6119Fax (202) 366-5713marilyn.burke@dot.govSalvatore PisaniSenior FOIA OfficialSaint Lawrence Seaway Development Corporation180 Andrews Street, PO Box 520Massena, NY 13662-0520Tel (315) 764-3209Fax (315) 764-3235foia.request@sls.dot.gov Robert A. Monniere, Deputy Chief CounselResearch and Innovative Technology Administration1200 New Jersey Avenue, SE, Room E35-330Washington, DC 20590Tel (202) 366-5498Fax (202) 366-1134robert.monniere@dot.govAndrea Griswold, Volpe FOIA OfficerResearch and Innovative Technology Administration 55 Broadway, Room 1274, RTV-1BCambridge, MA 02142Tel (617) 494-2718Fax (617) 494-3005andrea.griswold@dot.gov Joann NoonanFAA Headquarters (ARC-40)Federal Aviation Administration800 Independence Avenue, SWWashington, DC 20591Tel (202) 267-7950Fax (202) 493-50327-AWA-ARC-FOIA@faa.govDiana Story, TSI FOIA OfficerResearch and Innovative Technology AdministrationPO Box 25082Oklahoma City, OK 73125Tel (405) 954-6441Fax (405) 954-3521diana.story@tsi.jccbi.gov Federal Aviation Administration (FAA) Field Offices:Tracey Hegna, FOIA CoordinatorFAA Alaskan Region, AAL-4222 West 7th Avenue, #14 Anchorage, AL 99513Tel (907) 271-4609Fax (907) 271-59619-AAL-FOIA@faa.govVeronica Bailey, FOIA Coordinator FAA Central Region, ACE-2B901 Locust StreetKansas City, MO 64106Tel (816) 329-2425Fax (816) 329-30679-ACE-FOIA@faa.govTrina Hankerson FAA Eastern Region, AEA-601 Aviation Plaza Jamaica, NY 11434Tel (718) 553-3361Fax (718) 995-56639-AEA-FOIA@faa.govMary Kay Howlett, FOIA CoordinatorFAA Great Lakes Region, AGL-302300 E. Devon AvenueDes Plaines, IL 60018Tel (847) 294-7324Fax (847) 294-71849-AGL-FOIA@faa.govCarol Goodsell, FOIA CoordinatorFAA New England Region, ANE-3012 New England Executive ParkBurlington, MA 01803Tel (781) 238-7393Fax (781) 238-73809-ANE-ARC-FOIA@faa.govMark Collins, FOIA CoordinatorFAA Northwest Mountain Region, ANM-0301601 Lind Avenue SWRenton, WA 98055Tel (425) 227-2929Fax (425) 227-10059-ANM-FOIA@faa.govLinda Chatman, FOIA CoordinatorFAA Southern Region, ASO-301701 Columbia AvenuePO Box 20636Atlanta, GA 30320Tel (404) 305-5904Fax (404) 305-5854 9-ASO-FOIA@faa.govSandra Freeman, FOIA CoordinatorFAA Southwest Region, ASW-312601 Meacham BoulevardFort Worth, TX 76193Tel (817) 222-5440Fax (817) 222-58919-ASW-FOIA@faa.govDolores Corpus, FOIA CoordinatorFAA Western-Pacific Region, AWP-31PO Box 92007Los Angeles, CA 90009-2007Tel (310) 725-3809Fax (310) 725-68259-AWP-FOIA@faa.govConnie Toby, FOIA CoordinatorFAA Civil Aerospace Medical Institute, AAM-3PO Box 25082Oklahoma City, OK 73125Tel (405) 954-1002Fax (405) 954-10109-AMC-AAM003-FOIA@faa.govMs. Geneva Renz (WS-JA1)FAA Air Traffic Organization – Western Service AreaFAA ATO-WSA, Mailcode: AJ02-W521601 Lind Avenue, SWRenton, WA 98057Tel (425) 203-4145Fax (425) 203-41349-ATO-WSA-FOIA@faa.govDouglas Burdette, FOIA CoordinatorFAA Regulatory Support Division, AFS-6006500 S. MacArthurPO Box 25082Oklahoma City, OK 73125Tel (405) 954-6501Fax (405) 954-57599-AMC-AFS620-FOIA@faa.govCarrie LaFollette, FOIA CoordinatorFAA Civil Aviation Registry, AFS-7006500 S. MacArthurPO Box 25082Oklahoma City, OK 73125Tel (405) 954-4331Fax (405) 954-5759 9-AMC-AFS700-FOIA@faa.govTerry Julian, FOIA CoordinatorFAA Aeronautical Center, AMC-36400 S. MacArthurPO Box 25082Oklahoma City, OK 73125Tel (405) 954-9469Fax (405) 954-99649-AMC-FOIA-Request@faa.govPaula Watson (ES-JA1)FAA Air Traffic Organization – Eastern Service Area1701 Columbia AvenuePO Box 20636Atlanta, GA 30320Tel (404) 305-5432Fax (404) 305-55999-ATOE-ESA-FOIA@faa.govLynda Parra (CS-JA1)FAA Air Traffic Organization – Central Service Area2601 Meacham BoulevardFort Worth, TX 76193Tel (817) 222-5527Fax (817) 222-42999-ATO-CSA-AdminSvcs-FOIA@faa.govNote: Up-to-date information can be found on each component’s FOIA page via www.dot.gov/foia.2.A brief description of why some requests are not granted and an overview of certain general categories of the agency’s records to which the FOIA exemptions apply Some requested records, or portions of records, were withheld pursuant to the FOIA’s exemptions. The most frequently used exemption in DOT was Exemption 6, which protects against a clearly unwarranted invasion of personal privacy. Other reasons for not granting requests included: (a) DOT did not have the records sought; (b) the requester did not seek records; rather, he or she was seeking answers to questions; or (c) the information from the records sought was publicly available. For a detailed breakdown, see Section V, B of this report, Disposition of Initial Requests.III.Acronyms, Definitions, AND EXEMPTIONS 1.Agency-specific acronyms or terms used in this ReportDOTDepartment of TransportationOSTOffice of the Secretary of TransportationOIGOffice of Inspector GeneralFAAFederal Aviation AdministrationFHWAFederal Highway AdministrationFMCSAFederal Motor Carrier Safety AdministrationFRAFederal Railroad AdministrationFTAFederal Transit AdministrationMARADMaritime AdministrationNHTSANational Highway Traffic Safety AdministrationPHMSAPipeline and Hazardous Materials Safety AdministrationRITAResearch and Innovative Technology AdministrationSLSDCSaint Lawrence Seaway Development Corporation2.Definitions of terms used in this Reporta.Administrative Appeal – a request to a federal agency asking that it review at a higher administrative level a FOIA determination made by the agency at the initial request level.b.Average Number – the number obtained by dividing the sum of a group of numbers by the quantity of numbers in the group. For example, of 3, 7, and 14, the average number is 8.c.Backlog – the number of requests or administrative appeals that are pending at an agency at the end of the fiscal year that are beyond the statutory time period for a response. d.Component – for agencies that process requests on a decentralized basis, a “component” is an entity, also sometimes referred to as an Office, Division, Bureau, Center, or Directorate, within the agency that processes FOIA requests. The FOIA requires that agencies include in their Annual FOIA Report data for both the agency overall and for each principal component of the agency. e.Consultation – the procedure whereby the agency responding to a FOIA request first forwards a record to another agency for its review because that other agency has an interest in the document. Once the agency in receipt of the consultation finishes its review of the record, it responds back to the agency that forwarded it. That agency, in turn, will then respond to the FOIA requester. f.Exemption 3 Statute – a federal statute that exempts information from disclosure and which the agency relies on to withhold information under subsection (b)(3) of the FOIA. g.FOIA Request – a FOIA request is generally a request to a federal agency for access to records concerning another person (i.e., a “third-party” request), or concerning an organization, or a particular topic of interest. FOIA requests also include requests made by requesters seeking records concerning themselves (i.e., “first-party” requests) when those requesters are not subject to the Privacy Act, such as non-U.S. citizens. Moreover, because all first-party requesters should be afforded the benefit of both the access provisions of the FOIA as well as those of the Privacy Act, FOIA requests also include any first-party requests where an agency determines that it must search beyond its Privacy Act “systems of records” or where a Privacy Act exemption applies, and the agency looks to FOIA to afford the greatest possible access. All requests which require the agency to utilize the FOIA in responding to the requester are included in this Report. Additionally, a FOIA request includes records referred to the agency for processing and direct response to the requester. It does not, however, include records for which the agency has received a consultation from another agency. (Consultations are reported separately in Section XII of this Report.)h.Full Grant – an agency decision to disclose all records in full in response to a FOIA request.i.Full Denial – an agency decision not to release any records in response to a FOIA request because the records are exempt in their entireties under one or more of the FOIA exemptions, or because of another reason, such as when no records could be located.j.Median Number – the middle, not average, number. For example, of 3, 7, and 14, the median number is 7. k.Multi-Track Processing – a system in which simple requests requiring relatively minimal review are placed in one processing track and more voluminous and complex requests are placed in one or more other tracks. Requests granted expedited processing are placed in yet another track. Requests in each track are processed on a first in/first out basis. i.Expedited Processing – an agency will process a FOIA request on an expedited basis when a requester satisfies the requirements for expedited processing as set forth in the statute and in agency regulations. ii. Simple Request – a FOIA request that an agency using multi-track processing places in its fastest (non-expedited) track based on the low volume and/or simplicity of the records requested. iii.Complex Request – a FOIA request that an agency using multi-track processing places in a slower track based on the high volume and/or complexity of the records requested. l.Partial Grant/Partial Denial – in response to a FOIA request, an agency decision to disclose portions of the records and to withhold other portions that are exempt under the FOIA, or to otherwise deny a portion of the request for a procedural reason. m.Pending Request or Pending Administrative Appeal – a request or administrative appeal for which an agency has not taken final action in all respects. n.Perfected Request – a request for records which reasonably describes such records and is made in accordance with published rules stating the time, place, fees (if any) and procedures to be followed.o.Processed Request or Processed Administrative Appeal – a request or administrative appeal for which an agency has taken final action in all respects.p.Range in Number of Days – the lowest and highest number of days to process requests or administrative appeals. q.Remanded Appeal – An appeal request, particularly a “no records” appeal, sent back to the original action office or forwarded to another office when the requester provides additional information either clarifying the documents sought or providing additional search parameters. The action office considers the request as if it were a new request, responding directly to the requester. Remanded appeal responses may again be appealed; appeal rights are provided if the remanded appeal response is a denial, partial denial, or “no records” determination.r.Time Limits – the time period in the statute for an agency to respond to a FOIA request (ordinarily twenty working days from receipt of a perfected FOIA request).3.Descriptions of the nine FOIA exemptionsExemption 1classified national defense and foreign relations informationExemption 2internal agency rules and practicesExemption 3information that is prohibited from disclosure by another federal lawExemption 4trade secrets and other confidential business informationExemption 5inter-agency or intra-agency communications that are protected by legal privilegesExemption 6information involving matters of personal privacyExemption 7records or information compiled for law enforcement purposes, to the extent that the production of those records (A) could reasonably be expected to interfere with enforcement proceedings, (B) would deprive a person of a right to a fair trial or an impartial adjudication, (C) could reasonably be expected to constitute an unwarranted invasion of personal privacy, (D) could reasonably be expected to disclose the identity of a confidential source, (E) would disclose techniques and procedures for law enforcement investigations or prosecutions, or would disclose guidelines for law enforcement investigations or prosecutions, or (F) could reasonably be expected to endanger the life or physical safety of any individualExemption 8information relating to the supervision of financial institutionsExemption 9geological information on wellsIV.Exemption 3 Statutes A.Exemption 3 statutes relied upon to withhold informationStatuteType of Information WithheldCase CitationNumber of Times Relied upon per ComponentTotal Number of Times Relied upon by Agency5 U.S.C. app. § 107(a)Confidential financial disclosure reports.Meyerhoff v. EPA, 958 F.2d 1498, 1500-02 (9th Cir. 1992); Concepcion v. FBI, 606 F. Supp. 2d 14, 33 (D.D.C. 2009)FAA - 115 U.S.C. § 574(j)Restricted alternate dispute resolution communications.N/AFHWA - 1141 U.S.C. § 253b(m)Contract proposals not incorporated in contracts.Hornbostel v. DOI, 305 F. Supp. 2d 21, 30 (D.D.C. 2003), summary affirmance granted, No. 03-5257, 2004 WL 1900562 (D.C. Cir. Aug. 25, 2004)OST – 3FAA – 8FHWA – 7NHTSA – 1RITA - 12049 U.S.C. § 31143(b)IDs of motor carrier safety complainants.N/AFMCSA - 979749 U.S.C. § 40115Information harmful to U.S. international aviation negotiation or to any U.S. international air carrier.N/AFAA - 1149 U.S.C. § 40119Information the release of which would be an unwarranted invasion of personal privacy, would reveal a trade secret or privileged or confidential information, or would be detrimental to the safety of passengers in transportation.Pub. Citizen, Inc. v. FAA, 988 F.2d 186, 194 (D.C. Cir. 1993); Gordon v. FBI, 390 F. Supp. 2d 897, 900 (N.D. Cal. 2004)FAA – 11FMCSA - 51649 U.S.C. § 40123(a)Aviation Safety Action Program voluntarily submitted information.N/AFAA - 131349 U.S.C. § 46102(c)Aviation safety, when requested for national defenseN/ARITA - 11V.FOIA Requests A.Received, Processed and Pending FOIA Requests Number of Requests Pending as of Start of Fiscal YearNumber of Requests Received in Fiscal YearNumber of Requests Processed in Fiscal YearNumber of Requests Pending as of End of Fiscal YearFAA * 1,0246,1696,294899FHWA4843343150FMCSA** 149932974107FRA** 127373351149FTA272012199MARAD 17010979200NHTSA2226727613OIG728813921OST6529433425PHMSA4610013214RITA ** 147480SLSDC0550 AGENCY OVERALL *** 1,751 =SUM(ABOVE) 9,018 =SUM(ABOVE) 9,282 =SUM(ABOVE) 1,487* This number is lower than reported in last year’s annual report as pending at the end of FY 2008. The adjustment primarily reflects requests where final action was taken by all appropriate FAA offices in FY 2008, but not all database closures were entered into the database until FY 2009. (Note: FOIA requests assigned to various FAA offices are not closed until the last FAA office responds to the requester.)** This number is lower than reported in last year’s annual report as pending at the end of FY 2008. The adjustments reflect cases that were closed in FY 2008, but not closed out in the database until FY 2009.*** For the reasons stated above, this number is 44 lower than reported in last year’s annual report as pending at the end of FY 2008.B. (1)Disposition of FOIA Requests – All Processed Requests Number of Full GrantsNumber of Partial Grants/ Partial Denials Number of Full Denials Based on ExemptionsNumber of Full Denials Based on Reasons Other than Exemptions No RecordsAll Records Referred to Another Component or AgencyRequest Withdrawn Fee-Related ReasonRecords not Reasonably DescribedImproper FOIA Request for Other Reason Not Agency RecordDuplicate Request Other*Explain in chart belowTOTALFAA2,8671,4181051,1922149112412412300 =SUM(LEFT) 6,294FHWA227515832114000345 =SUM(LEFT) 431FMCSA219530129605888113290 =SUM(LEFT) 974FRA16364280040100010 =SUM(LEFT) 351FTA8276114701000011 =SUM(LEFT) 219MARAD3511016050010110 =SUM(LEFT) 79NHTSA1205220301919348010 =SUM(LEFT) 276OIG1860133214001145 =SUM(LEFT) 139OST95668600283004070 =SUM(LEFT) 334PHMSA5919320118800004 =SUM(LEFT) 132RITA2164802000007 =SUM(LEFT) 48SLSDC310100000000 =SUM(left) 5AGENCY OVERALL =SUM(ABOVE) 3,909 =SUM(ABOVE) 2,354 =SUM(ABOVE) 183 =SUM(ABOVE) 1,665 =SUM(ABOVE) 26 =SUM(ABOVE) 667 =SUM(ABOVE) 167 =SUM(ABOVE) 23 =SUM(ABOVE) 48 =SUM(ABOVE) 49 =SUM(ABOVE) 39 =SUM(ABOVE) 152 =SUM(ABOVE) 9,282B. (2)Disposition of FOIA Requests – “Other” Reasons for “Full Denials Based on Reasons Other than Exemptions” from Section V, B (1) Chart1.Descriptions of the “other” reasons for full denials and the number of times each reason was relied upon ComponentDescription of “Other” Reasons for Denials from Chart B (1) & Number of Times Those Reasons Were Relied uponTOTALFAAN/A0FHWARequest referred to another DOT component - 4545FMCSAN/A0FRAN/A0FTARequest referred to another DOT component – 11MARADRequest referred outside of DOT – 7Referral to website – 310NHTSARequest referred to another DOT component – 1010OIGRequest referred to another DOT component – 55OSTRequest referred to another DOT component – 7070PHMSARequest referred to another DOT component – 44RITARequest referred to another DOT component – 2Referral to website - 57SLSDCN/A0Agency Overall =SUM(ABOVE) 152B. (3)Disposition of FOIA Requests – Number of Times Exemptions Applied Ex.1Ex.2Ex. 3Ex. 4Ex. 5Ex. 6Ex. 7(A)Ex. 7(B)Ex. 7(C)Ex. 7(D)Ex. 7(E)Ex. 7(F)Ex.8Ex.9FAA247341815367318931802100FHWA0481612720300000FMCSA027102255504130278920000FRA0000159305600000FTA00021184800000000MARAD30072400000000NHTSA0312651810100100OIG0270134561905542000OST0232065140600000PHMSA010516780001200RITA00271000000000SLSDC00001100000000AGENCY OVERALL =SUM(ABOVE) 5 =SUM(ABOVE) 111 =SUM(ABOVE) 150 =SUM(ABOVE) 321 =SUM(ABOVE) 648 =SUM(ABOVE) 1,491 =SUM(ABOVE) 129 =SUM(ABOVE) 3 =SUM(ABOVE) 417 =SUM(ABOVE) 96 =SUM(ABOVE) 5 =SUM(ABOVE) 4 =SUM(ABOVE) 0 =SUM(ABOVE) 0VI.ADMINISTRATIVE Appeals of Initial DETERMINATIONS of FOIA Requests A.Received, Processed and Pending Administrative AppealsNumber of Appeals Pending as of Start of Fiscal YearNumber of Appeals Received in Fiscal YearNumber of Appeals Processed in Fiscal YearNumber of Appeals Pending as of End of Fiscal YearFAA * 7711511082FHWA11202011FMCSA6280FRA1643FTA2020MARAD0532NHTSA1780OIG112103OST0312PHMSA2130RITA0330SLSDC0000Agency Overall* 101 =SUM(ABOVE) =SUM(ABOVE) 174 =SUM(ABOVE) 172 =SUM(ABOVE) 103* This number is one higher than reported in last year’s annual report as pending at the end of FY 2008. The adjustment reflects one appeal that was logged in after the beginning of the fiscal year.B.Disposition of Administrative Appeals – All Processed AppealsNumber Affirmed on AppealNumber Partially Affirmed & Partially Reversed/ Remanded on AppealNumber Completely Reversed/Remanded on AppealNumber of Appeals Closed for Other ReasonsTOTALFAA50141135 =SUM(LEFT) 110FHWA10505 =SUM(LEFT) 20FMCSA0332 =SUM(LEFT) 8FRA40004FTA11002MARAD01113NHTSA43108OIG061310OST00011PHMSA1101 =SUM(LEFT) 3RITA1101 =SUM(LEFT) 3SLSDC00000Agency Overall =SUM(ABOVE) 71 =SUM(ABOVE) 35 =SUM(ABOVE) 17 =SUM(ABOVE) 49 =SUM(ABOVE) 172C. (1)Reasons for Denial on Appeal – Number of Times Exemptions Applied Ex.1Ex.2Ex. 3Ex. 4Ex. 5Ex. 6Ex. 7(A)Ex. 7(B)Ex. 7(C)Ex. 7(D)Ex. 7(E)Ex. 7(F)Ex.8Ex.9FAA0702122010400000FHWA01113200000000FMCSA00300500220000FRA00000210200000FTA00021000000000MARAD10001000000000NHTSA00030200000000OIG01003600701000OST00000000000000PHMSA00112000000000RITA00000000000000SLSDC00000000000000Agency Overall =SUM(ABOVE) 1 =SUM(ABOVE) 9 =SUM(ABOVE) 5 =SUM(ABOVE) 9 =SUM(ABOVE) 22 =SUM(ABOVE) 37 =SUM(ABOVE) 2 =SUM(ABOVE) 0 =SUM(ABOVE) 15 =SUM(ABOVE) 2 =SUM(ABOVE) 1 =SUM(ABOVE) 000C. (2) Reasons for Denial on Appeal – Reasons Other than Exemptions 1.Number of administrative appeals resulting in denial for reasons other than exemptions, as described in the eleven columns belowNo RecordsRecords Referred at Initial Request LevelRequest WithdrawnFee-Related ReasonRecords not Reasonably DescribedImproper Request for Other ReasonsNot Agency RecordDuplicate Request or AppealRequest in LitigationAppeal Based Solely on Denial of Request for Expedited ProcessingOther*Explain in chart belowFAA1909002100023FHWA20102000000FMCSA00000100001FRA10000000000FTA00000000000MARAD00100000000NHTSA20010000000OIG10000010001OST00100000000PHMSA00100000000RITA00000011000SLSDC00000000000Agency Overall =SUM(ABOVE) 25 =SUM(ABOVE) 0 =SUM(ABOVE) 16 =SUM(ABOVE) 1 =SUM(ABOVE) 2 =SUM(ABOVE) 2 =SUM(ABOVE) 3 =SUM(ABOVE) 1 =SUM(ABOVE) 0 =SUM(ABOVE) 0 =SUM(ABOVE) 25C. (3)Reasons for Denial on Appeal – “Other” Reasons from Section VI, C (2) Chart 1.Descriptions of the “other” reasons and the number of times each reason was relied uponDescription of “Other” Reasons for Denial on Appeal from Chart C(2) and Number of Times Those Reasons Were Relied UponTOTALRemanded to Region/Center/OrgFAA – 2323Not a denial; clarified previous FOIA responseFMCSA – 11Not a denial; clarified previous FOIA responseOIG - 11 C. (4)Response Time for Administrative Appeals1.Median, average, and range in number of days to respond to administrative appealsMedian Number of DaysAverage Number of DaysLowest Number of DaysHighest Number of DaysFAA516<1341FHWA491101646FMCSA10411231218FRA39462186FTA58585858MARAD471086137NHTSA62603871OIG48471094OST8888PHMSA12216918366RITA3142294SLSDCN/AN/AN/AN/AAgency Overall1241<1646C. (5)Ten Oldest Pending Administrative Appeals 1.Dates of receipt of the ten oldest pending administrative appeals, and the number of days pending10th Oldest Appeal9th8th7th6th5th4th3rd2ndOldest AppealFAA1/30/07707 days12/13/06739 days11/30/06747 days11/9/06760 days11/9/06760 days10/5/06785 days6/8/051,118 days6/8/061,118 days4/22/041,401 days2/5/041,455 daysFHWA8/25/0925 days6/28/0966 days6/18/0972 days6/15/0975 days6/8/0980 days7/18/08302 days4/2/08377 days7/19/07553 days4/20/07615 days2/1/07670 daysFMCSAN/AN/AN/AN/AN/AN/AN/AN/AN/AN/AFRAN/AN/AN/AN/AN/AN/AN/A7/21/0951 days5/18/0995 days1/9/09184 daysFTAN/AN/AN/AN/AN/AN/AN/AN/AN/AN/AMARADN/AN/AN/AN/AN/AN/AN/AN/A2/1/08458 days10/16/06781 daysNHTSAN/AN/AN/AN/AN/AN/AN/AN/AN/AN/AOIGN/AN/AN/AN/AN/AN/AN/A8/31/0921 days4/2/09126 days2/4/09166 daysOSTN/AN/AN/AN/AN/AN/AN/AN/A9/29/092 days6/30/0965 daysPHMSAN/AN/AN/AN/AN/AN/AN/AN/AN/AN/ARITAN/AN/AN/AN/AN/AN/AN/AN/AN/AN/ASLSDCN/AN/AN/AN/AN/AN/AN/AN/AN/AN/AAgency Overall12/13/06739 days11/30/06747 days11/9/06760 days11/9/06760 days10/16/06781 days10/5/06785 days6/8/051,118 days6/8/061,118 day4/22/041,401 days2/5/041,455 daysVII.FOIA REQUESTS: RESPONSE TIME FOR PROCESSED and Pending Requests Processed Requests – Response Time for All Processed Perfected Requests1.Median, average and range in number of days to process all perfected requestsSimpleComplexExpedited processingMedian Number of DaysAverage Number of DaysLowest Number of DaysHighest Number of DaysMedian Number of DaysAverage Number of DaysLowest Number of DaysHighest Number of DaysMedian Number of DaysAverage Number of DaysLowest Number of DaysHighest Number of DaysFAA530<11,1722348<11,08613.523<1291FHWA162814341031471836656111FMCSA3439<13244252<135417341124FRA31861657N/AN/AN/AN/AN/AN/AN/AN/AFTA1825<1233N/AN/AN/AN/AN/AN/AN/AN/AMARAD613731467713747261N/AN/AN/AN/ANHTSA2023<11683030213978<117OIG84136<1553411346121473N/AN/AN/AN/AOST319<158143152<17843333PHMSA13131<13,54343843843843812<11RITA1012<1481414141419191621SLSDC19464179N/AN/AN/AN/AN/AN/AN/AN/AAGENCY OVERALL1137<13,5432758<11,08612.522<1291Processed Requests – Response Time for Perfected Requests in Which Information Was Granted 1.Median, average and range in number of days to process all perfected requests in which information was granted. (“Granted” refers to full grants and partial grants.) SimpleComplexExpedited PROCESSINGMedian Number of DaysAverage Number of DaysLowest Number of DaysHighest Number of DaysMedian Number of DaysAverage Number of DaysLowest Number of DaysHighest Number of DaysMedian Number of DaysAverage Number of DaysLowest Number of DaysHighest Number of DaysFAA729<16652451<11,0861122<1291FHWA1830122567721815856111FMCSA34368954351635412241124FRA32731519N/AN/AN/AN/AN/AN/AN/AN/AFTA1724<1233N/AN/AN/AN/AN/AN/AN/AN/AMARAD162812247713747261N/AN/AN/AN/ANHTSA2024<1893030213978<117OIG1151481489411370121473N/AN/AN/AN/AOST321<158143120<17843333PHMSA1158<144143843843843811<11RITA11141481414141416161616SLSDC20566179N/AN/AN/AN/AN/AN/AN/AN/AAGENCY OVERALL1434<16651338<11,0867.517.45<1291C.Processed Requests – Response Time in Day IncrementsSimple Requests1-20 Days21-40 Days41-60 Days61-80 Days81-100 Days101-120 Days121-140 Days141-160 Days161-180 Days181-200 Days201-300 Days301-400 Days401+ DaysTOTAL FAA3,50438513359402319152317524166 =SUM(LEFT) 4,377FHWA2807120127312232411 =SUM(LEFT) 418FMCSA5431313918500000620 =SUM(LEFT) 537FRA1338331121671263318423 =SUM(LEFT) 351FTA1356483201101400 =SUM(LEFT) 219MARAD2000000088650 =SUM(LEFT) 29NHTSA15794124200110000 =SUM(LEFT) 271OIG23121611146625411138 =SUM(LEFT) 131OST156942100001302 =SUM(LEFT) 178PHMSA731504441316648 =SUM(LEFT) 129RITA36810000000000 =SUM(LEFT) 45SLSDC4000000010000 =SUM(LEFT) 5AGENCY OVERALL =SUM(ABOVE) 4,557 =SUM(ABOVE) 1,054 =SUM(ABOVE) 364 =SUM(ABOVE) 125 =SUM(ABOVE) 91 =SUM(ABOVE) 43 =SUM(ABOVE) 51 =SUM(ABOVE) 30 =SUM(ABOVE) 45 =SUM(ABOVE) 42 =SUM(ABOVE) 110 =SUM(ABOVE) 70 =SUM(ABOVE) 108 =SUM(ABOVE) 6,690Complex Requests1-20 Days21-40 Days41-60 Days61-80 Days81-100 Days101-120 Days121-140 Days141-160 Days161-180 Days181-200 Days201-300 Days301-400 Days401+ DaysTOTAL FAA798628183554124918147321234 =SUM(LEFT) 1,855FHWA1101110100020 =SUM(LEFT) 8FMCSA29173149402751431040 =SUM(LEFT) 427FRA00000000000000FTA00000000000000MARAD0000066000101216 =SUM(LEFT) 50NHTSA0200000000000 =SUM(LEFT) 2OIG0100001000015 =SUM(LEFT) 8OST502316464411411823 =SUM(LEFT) 155PHMSA00000000000011RITA10000000000001SLSDC00000000000000AGENCY OVERALL =SUM(ABOVE) 879 =SUM(ABOVE) 828 =SUM(ABOVE) 348 =SUM(ABOVE) 100 =SUM(ABOVE) 50 =SUM(ABOVE) 42 =SUM(ABOVE) 25 =SUM(ABOVE) 21 =SUM(ABOVE) 19 =SUM(ABOVE) 14 =SUM(ABOVE) 63 =SUM(ABOVE) 39 =SUM(ABOVE) 79 =SUM(LEFT) 2,507Requests Granted Expedited Processing1-20 Days21-40 Days41-60 Days61-80 Days81-100 Days101-120 Days121-140 Days141-160 Days161-180 Days181-200 Days201-300 Days301-400 Days401+ DaysTOTAL FAA421520110000100 =SUM(LEFT) 62FHWA5000000000000 =SUM(LEFT) 5FMCSA7002000100000 =SUM(LEFT) 10FRA0000000000000 =SUM(LEFT) 0FTA0000000000000 =SUM(LEFT) 0MARAD0000000000000 =SUM(LEFT) 0NHTSA3000000000000 =SUM(LEFT) 3OIG0000000000000 =SUM(LEFT) 0OST1000000000000 =SUM(LEFT) 1PHMSA2000000000000 =SUM(LEFT) 2RITA1100000000000 =SUM(LEFT) 2SLSDC0000000000000 =SUM(LEFT) 0AGENCY OVERALL =SUM(ABOVE) 61 =SUM(ABOVE) 16 =SUM(ABOVE) 2 =SUM(ABOVE) 2 =SUM(ABOVE) 1 =SUM(ABOVE) 1 =SUM(ABOVE) 0 =SUM(ABOVE) 1 =SUM(ABOVE) 0 =SUM(ABOVE) 0 =SUM(ABOVE) 1 =SUM(ABOVE) 0 =SUM(ABOVE) 0 =SUM(LEFT) 85D.Pending Requests – All Pending Perfected RequestsSimpleComplexExpedited PROCESSINGNumber PendingMedian Number of DaysAverage Number of DaysNumber PendingMedian Number of DaysAverage Number of DaysNumber PendingMedian Number of DaysAverage Number of DaysFAA678671911875911264659FHWA46409925245242424424FMCSA4792158184022626FRA1491361830N/AN/A0N/AN/AFTA98180N/AN/A0N/AN/AMARAD1324795681372740N/AN/ANHTSA1312150N/AN/A0N/AN/AOIG174412721501501153153OST0N/AN/A2530680N/AN/APHMSA1422660N/AN/A0N/AN/ARITA0N/AN/A0N/AN/A0N/AN/ASLSDC0N/AN/A0N/AN/A0N/AN/AAGENCY OVERALL1,1059216134232513811401271. Number of perfected requests pending as of the end of the fiscal year, and the median and average number of days those requests had been pending10th Oldest Request and Number of Days Pending9th 8th 7th 6th 5th 4th 3rd 2nd Oldest Request and Number of Days PendingFAA4/18/05962 days4/20/051,045 days11/26/051,080 days3/24/051,115 days11/19/041,197 days11/12/041,197 days3/26/041,245 days9/1/041,251 days8/16/041,262 days6/14/041,309 daysFHWA9/10/08265 days5/28/08338 days5/6/08353 days3/25/08383 days2/27/08402 days10/29/07483 days9/12/07515 days8/16/07533 days7/10/07560 days6/14/06828 daysFMCSA9/14/0912 days8/24/0926 days8/24/0926 days7/17/0952 days7/15/0954 days6/5/0981 days6/5/0981 days6/4/0982 days2/24/09153 days12/3/08208 daysFRA2/13/08426 days12/12/07471 days11/15/07490 days11/6/07497 days10/30/07502 days10/22/07508 days10/17/07511 days10/15/07512 days10/15/07512 days10/10/07516 daysFTAN/A9/30/09<1 day9/30/09<1 day9/30/09<1 day9/30/09<1 day9/29/091 day9/29/091 day9/28/092 days9/21/097 days8/12/0934 daysMARAD12/16/05867 days11/25/05883 days10/24/05905 days10/18/05909 days9/30/05920 days9/30/05920 days7/26/05967 days5/16/051,016 days4/12/051,161 days4/12/051,161 daysNHTSA9/30/09<1 day9/30/09<1 day9/29/091 day9/29/091 day9/22/096 days9/15/0911 days9/14/0912 days9/14/0914 days9/8/0916 days7/16/0953 daysOIG4/23/0965 days6/5/0981 days5/12/0998 days3/20/09135 days2/24/09153 days2/2/09168 days1/5/09187 days12/30/08190 days1/7/08437 days3/27/06884 daysOST8/19/0929 days8/10/0936 days7/28/0945 days7/28/0945 days7/6/0961 days5/26/0989 days4/10/09120 days2/4/09166 days8/25/08276 days5/27/08339 daysPHMSA9/30/09<1 day9/30/09<1 day9/30/09<1 day9/22/096 days9/8/0916 days8/11/0935 days8/11/0935 days6/10/0977 days6/4/0979 days5/14/0993 daysRITAN/AN/AN/AN/AN/AN/AN/AN/AN/AN/ASLSDCN/AN/AN/AN/AN/AN/AN/AN/AN/AN/AAgency Overall11/26/051,080 days3/24/051,115 days4/12/051,161 days4/12/051,161 days11/19/041,197 days11/12/041,197 days3/26/041,245 days9/1/041,251 days8/16/041,262 days6/14/041,309 daysPending Requests – Ten Oldest Pending Perfected Requests1. Dates of receipt of the ten oldest perfected requests pending as of the end of the fiscal year, and the number of days those requests had been pendingVIII.REQUESTS FOR EXPEDITED PROCESSING AND REQUESTS FOR FEE WAIVER A.Requests for Expedited Processing Number Granted Number DeniedMedian Number of Days to AdjudicateAverage Number of Days to AdjudicateNumber Adjudicated Within Ten Calendar DaysFAA55227<16244FHWA50125FMCSA101<1111FRA00N/AN/AN/AFTA00N/AN/AN/AMARAD00N/AN/AN/ANHTSA32<184OIG00N/AN/AN/AOST10331PHMSA22<1103RITA20332SLSDC00N/AN/AN/AAGENCY OVERALL =SUM(ABOVE) 78 =SUM(ABOVE) 232<16270B.Requests for Fee Waiver Number Granted Number DeniedMedian Number of Days to AdjudicateAverage Number of Days to AdjudicateFAA13039<15FHWA10215FMCSA2111FRA00N/AN/AFTA00N/AN/AMARAD1021820NHTSA1122OIG00N/AN/AOST1024PHMSA4026RITA20<1<1SLSDC00N/AN/AAGENCY OVERALL =SUM(ABOVE) 160 =SUM(ABOVE) 45<16IX.FOIA PERSONNEL AND COSTS PERSONNELCosts Number of “Full-Time FOIA Employees”Number of “Equivalent Full-Time FOIA Employees”Total Number of “Full-Time FOIA Staff”Processing Costs(At initial request and appeal levels)Litigation-Related CostsTotal CostsFAA1650.2266.22$5,625,624$6,194$5,631,818FHWA235$613,560$14,056$627,616FMCSA617$627,466$27,448$654,914FRA11.832.83$286,5450$286,545FTA01.91.90$198,4150$198,415MARAD11.52.50$293,4820$293,482NHTSA21.023.02$435,689$14,897$450,586OIG11.802.80$276,7210$276,721OST32.155.15$569,201$8,885$578,086PHMSA1.51.5$237,060$16,240$253,300RITA11.652.65$299,7230$299,723